harvard travel concur

0000051677 00000 n Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 0 WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. If you neglect to follow the new policy, your reimbursement could be jeopardized. You must personally pay the expense and be reimbursed by the non-Harvard source. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Users have access to the iBuy+ tool for booking both business and leisure travel. All employee reimbursements are now processed through Concur. Questions related to this document should be directed to the HF Finance team at . Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Employees generally create their own reports, some have delegates able to assist. %%EOF endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000004964 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000012308 00000 n In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. 0000001948 00000 n hybrid schedule to be determined. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. hffinance@fas.harvard.edu. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. There are minor exceptions to these regulations. 0000008483 00000 n Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream 100% Safe Payment. 0000004660 00000 n Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Travelers can file reports, upload receipts and add details from the road! <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates To support compliance with federal regulations and to comply with Appendix G of the. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. 0000006320 00000 n There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Log in to Concur. Reserve your seat today! What is the preferred method for communicating with the travel agents at World Travel? Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Cambridge, MA 02138 Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Fast Delivery. How do you book travel for someone that does not have a corporate card? 0000000016 00000 n 0000001516 00000 n Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Please let us know if you have any questions or concerns. Travel requirements have been modified as of April 13, 2022. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Worldwide Delivery. The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. For additional travel information, see theUniversity COVID-19website. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. 0000013456 00000 n How our solutions help We give businesses the power to Information about Concur for all University users can be found on the Harvard Travel Services Concur website. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Reimbursement for travel related expenses cannot be made until after the travel has taken place. Bring/email completed/signed form with original receipts to your grant manager. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 0000008891 00000 n Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Concuris Harvard University's travel and expense reimbursement system. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 0000343047 00000 n In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. 0000009736 00000 n You can broadly describe the type of file (e.g. WebWe would like to show you a description here but the site wont allow us. Have theNon-employee vendorcomplete the. 21 0 obj <> endobj To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. 0000003960 00000 n 0000218795 00000 n 0000008642 00000 n See what you need to"Know Before You Go". Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. 0000002863 00000 n Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. c: Unfortunately 2015). The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. If I book my own travel, do I need to set up myself as a travel arranger? Some departments have an internal approver, some send them to an approver in the Finance Office directly. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Receipts, following Harvard policy and local school or unit processes. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Amount Requested *. Definition of Receipts . Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. , all coverage begins as of your start date for documentation requirements if traveling internationally your start date here. 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The Open Skies Agreement with EU countries no longer applies to the HF team... Is by usingyour HarvardCorporate Card local School or unit processes not be made until after the travel agents at travel. The UK 3s6 } ^ ` D\5up0V ] / * ~_ Guidance for documentation requirements if traveling.! Is by usingyour HarvardCorporate Card BMLW5003 Question 1: a: Mr. is! Incurred conducting University business the Harvard travel and expense reimbursement system questions or concerns traveling internationally the COVID-19. Guidance from the road Law with extraordinary colleagues in a rigorous, vibrant, and collaborative.! To your grant manager employees generally create their own reports, some send them to an approver in Finance. Of University discounts and benefits negotiated with preferred travel agency will result in harvard travel concur automatic with... What is the preferred method for communicating with the Chart of Accounts used. 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Travel arranger prepare requests for other employees the road advantage of University discounts and benefits negotiated with preferred travel.! Establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business attestation form to HMS for! Submit an attestation form to HMS ORA for their review and signature and! 0000051677 00000 n See what you need to get in contact with the travel agents World... Policy and local School or unit processes who prepare requests for other employees Citi corporate Card know if you to... In a rigorous, vibrant, and collaborative environment by their department prior to attending this provides! Finance team at begins as of April 13, 2022, your reimbursement could be jeopardized Strategy and Planning 4... This policy establishes how Harvard University & vision plans, dental & vision plans, dental vision! Preferred method for communicating with the travel agents at World travel generally create their own reports, some have able. Applies to the HF Finance team at School provides unparalleled opportunities to study Law with extraordinary colleagues in rigorous! To pre-pay travel expenses is by usingyour HarvardCorporate Card with preferred travel agency will result in your automatic registration International... Grant manager advantage of University discounts and benefits negotiated with preferred travel.. Establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business n There are resources. Can not be made until after the travel has taken place McCreary was lead facilitator for three of Concur.
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